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EXHIBITOR MANUAL

Exhibitors will find information concerning their booth on this page.

Compulsory Health & Safety


Please read all Health & Safety documents carefully to ensure you will adhere to the rules set by Hamburg Messe und Congress and EBD Group.

- Technical Regulations Hamburg Messe - en
- Technische Richtlinien Hamburg Messe - de

- Safety Procedures Hamburg Messe

Further technical information documents (e.g. rigging, catering and WLAN) can be found on the website of Hamburg Messe under the section Technical Information Sheets

All Shell Scheme Exhibitors of BIO-Europe 2019 need to sign the document Acceptance of Technical Regulations.
Please send this filled in form to your exhibit liaison latest by September 20th.


INDIVIDUAL BOOTH DESIGN

If you plan a customized booth design, you require a 2-step approval.

1. Design Approval
Designs must be approved by EBD Group. Please send the drawings incl. measurements to your exhibit liaison by September 16th.

In the event EBD’s design rules differ from the Messe Hamburg Technical Guidelines, the terms of the EBD rules shall prevail.

2. Construction Approval
Individual booth constructions need safety approval from our Health & Safety Partner Abraxys.
Please send the drawings incl. measurements, the Risk Assessment (completed and signed by your company and your stand builder) together with the Acceptance of Regulations to Terri Simpson, terri@abraxys.com, by September 20th.

 

Shipments and Warehouse


Kuehne+Nagel is the official logistics partner of Messe Hamburg.

All advance booth shipments need to be sent to the warehouse. To order logistical services and for more information,
please contact:

exposervice.hamburg@kuehne-nagel.com
Tel.: 0049 / (0)40 / 30 333 2800

Make sure to pre-alert your shipment and arrange a time slot for a hand over in person.

DEADLINES:

Latest arrival date airfreight foreign countries: November 5,
5 p.m. (CET), road freight: November 8.

Document Downloads:

Partnering at your Booth

Exhibiting companies may elect to take meetings at their exhibit booth.

If you would like your agreed meetings to be scheduled to your exhibit booth, please send an email to your exhibitor liaison by October 18, 2019. For further questions please contact us, we are happy to help!

Rules & Regulations

Getting Started

Please use the Exhibitor Checklist to help you understand what is required of you as an exhibiting company at the event. Download the form to keep track of the items you have completed.

In the Exhibit Booth Information you will find necessary information regarding building heights, rigging and construction rules of individual booth constructions.

Here you find Booth Setup, Exhibition Hours & Dismantling Times of BIO-Europe 2019.

Web Shop

Web Shop for Booth Equipment

Hamburg Messe und Congress is the official provider for equipment and additional services.

Shortly, you will receive an e-mail from the Exhibitor Services team with your login credentials for the web shop (please also search your SPAM folder).

Should you not have received an email, for any questions or additional help, please contact Customerservice@hamburg-messe.de or call +49 40 3569-7575.

To place your orders, please access the web shop under the following link:

www.hamburg-messe.com/osclogin

The order deadline for all services is October 14th! Afterwards, a surcharge of 20% will apply.

Booth Printing

You can take advantage of Messe Hamburg's offer to organize your booth graphics for you that can be ordered via the official web shopPlease find the different options for booth printing and a dimension & data sheet under the following link:

Booth Print Options

Please send your vectorized files as .eps, .ai format or high definition pdf latest until October 14th directly to our stand builder company Lueco!

For a quote or any questions please contact Astrid Hinze at a.hinze@lueco.de or +49 40 529580 -24.


Venue Access Information

On this link you can find the access information for the fairground of Hamburg Messe + Congress.

Technical Floor Plans

Please find here the downloads for the technical floor plans of Halls B2, B3 & B7

Use of Microphones and Speakers

The use of microphones and speakers is to be approved by EBD Group and will only be permitted if neighboring exhibitors/partnering will not be disturbed.

Catering

Ongoing catering consisting of breakfast, lunch and coffee breaks as well as beverages will be provided by the organizer. If you like to order any catering items for your booth, we recommend getting in touch with Kaefer Catering, the official catering company at Messe Hamburg. For a customized quote, contact catering-hamburg@feinkost-kaefer.de. You may as well order “standard” items at Kaefer’s webshop: www.standcatering-hamburg.com.

Receptions at your booth need to be approved by the organizer. If you plan to hold a reception, please contact your exhibit liaison.

Internet – WIFI

Wireless LAN is available in the exhibition hall.

Exhibitors and their stand constructors are not permitted to use outside WIFI routers or access points. Please do not use WIFI devices or personal mobile hotspots. Personal mobile hotspots must be turned off inside the exhibition hall as they interfere with the Hamburg Messe WIFI.

If an internet connection is vital for your stand, we recommend you to order a wired internet service as this remains the most reliable internet access solution for your stand.

Insurance

The organizer does not provide insurance for any booth components or additional pieces of equipment brought into the conference,
rented from exhibitor services or for personal possessions of any exhibitor against loss, damage or theft. It is the exhibitor’s responsibility to arrange their own insurance coverage.

Literature Table

We are no longer providing a literature table in order to produce less waste and create a greener conference.

Floor Plan


FIND YOUR PERFECT SPOT!

Questions?

If you have questions regarding this Exhibitor Manual please contact your exhibit liaison or send a mail to exhibit.eu@ebdgroup.com.